Accident & Hazard Reporting Management System

Company Providing Accident-Incident-Hazard Reporting Management Software

What is an Accident-Incident-Hazard Reporting System

Timely reporting of hazards, incidents or accidents is core activity of safety and risk management. Reported data supports safety risk assessments and risk mitigation strategies. The best sources of raw safety data is direct reporting by front-line personnel since they observe hazards as part of their daily activities. Companies with developed safety programs have trained personnel that are constantly encouraged to report errors, identified hazards, close-calls (incidents) and accidents.

An accident and hazard reporting system allows companies to collect occurrence data and manage associated risk.

Components of an Accident-Hazard Reporting System

To understand what is an accident-hazard reporting system, it is better to break down the individual components of this system. These components include:

  • Hazard reporting forms (or way for reports to enter a "system")
  • Risk management functionality; and
  • Reports (graphic or tabular).

Each of these components may have a different user group. For example, users who are reporting hazards, accidents or incidents may include:

  • Employees;
  • Customers;
  • Vendors; or
  • Regulatory agencies.

The user groups using the risk management functionality of this system may include:

  • Safety managers;
  • Department heads;
  • Executives; or
  • Auditors.

Finally, graphical reports allow managers to make informed decisions regarding strategies to minimize risk and reduce recurrence of accidents and incidents.


How to Report an Accident, Incident or Hazard

For all intents and purposes, an accident, incident or hazard will be called an issue. An accident/hazard reporting system is designed to accepted "reported issues." In most cases today, Web-based forms offer the best solution for stakeholders to report issues into a system. This system will then notify a responsible person of the issue either by email or text.

The most common approaches for stakeholders to report issues include:

  • Online Web-based reporting forms;
  • Offline reporting forms;
  • Email; and
  • Public-facing hazard reporting forms;


Hazard definition: Hazards are anything that can potentially harm any of the following elements:

  • People (customers, employees, contractors);
  • The environment;
  • Assets (aircraft, equipment, buildings); or
  • Company reputation.

Accident definition: An accident is an unintended event that causes damage to persons or property.

Incident definition: An incident is an unintended event posing potential to cause damage to persons or property

Our Hazard Reporting Solution Includes:

Hazard Reporting Software Training

SMS Pro comes with a complete online video training library. This video training library is visible to all employees.

On request, NWDS can provide quality aviation SMS training on our aviation safety management products. Our qualified partners are also qualified to teach the fundamentals of SMS while also demonstrating our Web-based aviation safety management software.

Learn more about aviation SMS training.